What are the requirements to get notarized online?
Get started by making sure you have a reliable internet connection using a laptop or desktop with the ability to video conference (webcam w/ microphone) and a smart cell phone capable of receiving a text and taking a picture.
Identification requirements for notarial services are required throughout all 50 US states. Signee(s) must present valid and active Government issued photo identification. Remote Online Notarization, (RON), also has an additional requirement for the online signer to pass Knowledge Based Authentication (KBA), in addition to electronic Credential Analysis..
Acceptable forms of identification:
Notarization is a form of legal authentication for signed (or sometimes, copied) documents. It confirms document’s authenticity and ensures compliance of such signed documents with the requirements of the relevant jurisdictions. The Notary will certify a copy of an original document to be a true copy of the original document which the Notary has seen.
A notary may make a certified copy of an original document, but the document must not be a vital record, a public record document, or a document that may be publicly recorded, available from a clerk and recorder of public documents, the Secretary of State, the state archives, or a document that is marked “do not copy” or is prohibited from copying.
Certified copies of vital records may not be made by a notary. Copies are available directly from government agencies and document custodians that keep those vital records, including birth certificates, death certificates, marriage certificates, and divorce records.
The most common types of certified copies made by a notary include powers of attorney, contracts, leases, bills of sale, financial statements, health assessments, passports, and driver’s licenses (caution: illegal in some states).
Process Verification – Check Before You Sign!
A Notary Public can only confirm and notarize signatures that are physically signed or acknowledged before the Notary either in person or remotely through the use of audio-video technology on a state approved platform. All documents have to undergo review and/or formatting before the signing process can be initiated. You can consult with us to know the appropriate steps to take. Contact your counsel, or the organization that you are sending the document to for any questions regarding the actual document contents.
Many legal documents can be sworn, affirmed or declared before a Commissioner of Oaths, who need not be a Notary Public. If the document itself is going to be used outside the jurisdiction, especially internationally, you will likely need to swear or declare before a Notary. This is a practical result of the system used for confirming the execution of international documents. If in doubt, it is normally best to use a Notary, as that covers you, either way. Fortunately, we have them. Just give us a call or send us an email.